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Administrative Assistant
Job Description
We are seeking a highly organized and proactive Bilingual Administrative Assistant to join our dynamic team. This role is essential in providing comprehensive administrative support, ensuring smooth office operations, and facilitating effective communication with diverse clients and stakeholders. The ideal candidate will possess strong office management skills, be fluent in two languages, and demonstrate exceptional attention to detail. This position offers an excellent opportunity for a motivated professional to contribute to a collaborative environment while utilizing their clerical expertise and technical proficiency.
Duties
- Serve as the first point of contact at the front desk, greeting visitors and managing multi-line phone systems with professionalism and courtesy
- Handle incoming calls, provide excellent customer service, and communicate effectively in both languages
- Manage calendar scheduling, appointments, and coordinate meetings for team members
- Perform data entry tasks accurately using Microsoft Office applications and maintain organized filing systems
- Assist with bookkeeping activities including invoicing, expense tracking, and reconciling accounts using QuickBooks
- Support office management functions such as ordering supplies, maintaining office equipment, and handling confidential information discreetly
- Prepare correspondence, proofread documents for accuracy, and ensure timely completion of administrative tasks
- Facilitate client communication by providing timely responses and support via phone or email
- Maintain organized records of client files, invoices, and other essential documents
- Support personal assistant duties as needed, including travel arrangements and calendar management
Experience
- Minimum of two years of clerical or administrative experience in an office environment
- Proven experience with office management tasks such as filing, data entry, and document proofreading
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience working with QuickBooks or similar bookkeeping software is preferred
- Excellent organizational skills with the ability to prioritize tasks efficiently
- Demonstrated ability to handle confidential information responsibly
- Bilingual proficiency in [specify languages], with strong verbal and written communication skills in both languages
- Exceptional phone etiquette and customer service skills to support diverse client interactions
- Prior experience supporting personal or executive assistants is advantageous
This role is ideal for a dedicated professional eager to contribute to a well-organized office environment while leveraging their bilingual abilities. We invite qualified candidates who are committed to excellence in administrative support to apply today.
Work Location: In person
Meet Your Recruiter
Christy Wylie
Branch Manager- Claremore/Pryor
Christy has been in the staffing industry since 2005 and joined the American StaffCorp team in Claremore in 2018 as a Staffing Professional. In 2023 she was promoted to Staffing Manager overseeing the operations in Claremore and Pryor, Oklahoma. Christy has a strong focus on the relationships between her clients and the candidates she works with. She is highly involved in the Claremore community and is passionate about helping people succeed and will go the extra mile for you.
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Ready to embark on the next chapter of your career? Explore our job opportunities in the vibrant area surrounding Pryor, Oklahoma, where opportunity meets charm. Located in the heart of Mayes County, Pryor offers a perfect blend of small-town charm and big-city amenities. From the stunning natural beauty of the nearby Grand Lake to the bustling arts scene at the Hammon's Performing Arts Center, Pryor has something for everyone. Whether you're a fan of the Pryor Creek Nature Trail or eager to catch a game at MidAmerica Sports Complex, this region offers endless possibilities for personal and professional growth. Start your journey today and discover why Pryor, Oklahoma, is the perfect place to build your career.