Search Jobs
View our current openings and apply!
So sorry, this position is no longer available.
Please go ahead and submit your application. We may have other positions that would be the perfect fit for you.
Alternatively, you may want to apply to one of the following related jobs:
American StaffCorp
https://www.americanstaffcorp.com
https://www.americanstaffcorp.com
true
Sonia Moser
Billing Specialist / Bookkeeping Coordinator
Job Description
Direct-Hire - 55K or DOE
Position Overview
The Billing Specialist & Bookkeeping Coordinator is responsible for preparing client invoices, monitoring accounts receivable, managing financial documentation, and assisting with general bookkeeping tasks. This role offers a mix of billing detail, administrative coordination, and foundational accounting.
Key Responsibilities
Billing & Invoicing
• Prepare client invoices (monthly, project-based, and pre-billing).
• Verify accuracy of billed amounts and supporting documentation.
• Track due dates and follow up on outstanding payments.
• Apply payments and resolve discrepancies.
Accounts Receivable
• Maintain AR aging reports and monitor past-due balances.
• Send reminders and coordinate collection efforts.
• Record deposits and allocate payments accurately.
Bookkeeping Support
• Enter vendor bills, receipts, and credit card transactions.
• Assist with monthly bank and credit card reconciliations.
• Support month-end close tasks (prepaids, accruals, journal entries).
• Maintain organized digital files and financial records.
Reporting & Administrative
• Update spreadsheets and financial logs as needed.
• Assist with 1099s, audits, business insurance, and vendor compliance documentation.
Qualifications
• 2+ years of billing, bookkeeping, or accounting experience.
• Proficient in QuickBooks, or similar accounting software.
• Strong Excel skills and high attention to detail.
• Excellent communication and organizational abilities.
• Ability to manage multiple deadlines in a fast-paced environment.
• Discretion and professionalism with financial data.
Preferred Qualifications
• Experience with project-based billing or agency/professional services environments.
• Familiarity with time tracking, job costing, or AR collection processes.
Position Overview
The Billing Specialist & Bookkeeping Coordinator is responsible for preparing client invoices, monitoring accounts receivable, managing financial documentation, and assisting with general bookkeeping tasks. This role offers a mix of billing detail, administrative coordination, and foundational accounting.
Key Responsibilities
Billing & Invoicing
• Prepare client invoices (monthly, project-based, and pre-billing).
• Verify accuracy of billed amounts and supporting documentation.
• Track due dates and follow up on outstanding payments.
• Apply payments and resolve discrepancies.
Accounts Receivable
• Maintain AR aging reports and monitor past-due balances.
• Send reminders and coordinate collection efforts.
• Record deposits and allocate payments accurately.
Bookkeeping Support
• Enter vendor bills, receipts, and credit card transactions.
• Assist with monthly bank and credit card reconciliations.
• Support month-end close tasks (prepaids, accruals, journal entries).
• Maintain organized digital files and financial records.
Reporting & Administrative
• Update spreadsheets and financial logs as needed.
• Assist with 1099s, audits, business insurance, and vendor compliance documentation.
Qualifications
• 2+ years of billing, bookkeeping, or accounting experience.
• Proficient in QuickBooks, or similar accounting software.
• Strong Excel skills and high attention to detail.
• Excellent communication and organizational abilities.
• Ability to manage multiple deadlines in a fast-paced environment.
• Discretion and professionalism with financial data.
Preferred Qualifications
• Experience with project-based billing or agency/professional services environments.
• Familiarity with time tracking, job costing, or AR collection processes.
Meet Your Recruiter
Sonia Moser
Clerical/Professional Staffing Manger
Sonia joined the American StaffCorp team in August 2001, beginning her journey at the Front Office Admin, where she skillfully assisted individuals in their job search. Her dedication and talent led her to become Staffing Manager for the Clerical and Professional Division in 2012. Sonia's passion lies in fostering meaningful relationships with both candidates and clients, ensuring they receive exceptional service from American StaffCorp.
Share This Job:
Related Jobs:
Login to save this search and get notified of similar positions.About Tulsa, OK
Join us in exploring exciting job opportunities in the vibrant area surrounding Tulsa, Oklahoma! Known for its rich cultural heritage, thriving arts scene, and endless outdoor adventures, Tulsa offers a perfect blend of work and play. With iconic landmarks like the BOK Center, Philbrook Museum of Art, and the Gathering Place, as well as unique cuisine ranging from barbecue to gourmet food trucks, this region truly has something for everyone. Cheer for the Tulsa Drillers baseball team at ONEOK Field, immerse yourself in a performance at the Tulsa Performing Arts Center, or enjoy a leisurely day at Woodward Park. Discover why Tulsa is not just a place to work but a place to grow and thrive in your career!