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Office Manager
Job Description
We are seeking a highly organized and dependable Office Manager to oversee office operations for a busy electrical contracting company. This role supports field crews, project managers, estimators, and company leadership by keeping administrative, financial and project support processes accurate, efficient and on schedule.
Monday - Friday 7am-4pm / up to $60K DOE / Direct Hire ResponsibilitiesManage daily office operations including phones reception, mail, filing, office supplies, and IT or vendor servicesSupport electrical contract projects by organizing proposals, contracts, change orders, job progress, reports, permits, project files and closeout documents and job correspondence.Maintain all employee records, licensing, certifications, safety training, and insurance certificates.Coordinate communication between leadership, project managers, electricians, vendors and customersAssist with preparation and send out job invoices to customers. Oversee account receivables. Provide owner with weekly reports.Track accounts payable, prepare and send out timely payments. Assist with bank deposits.Maintain payroll and insurance documentation. Assist with health insurance renewal.Assist with hiring, including new hire paperwork, uniforms, and system procedures.Schedule office meetings as requested, support company eventsHelp to improve administrative processes re: projects, payroll, billing, and field operation and keep same running smoothlyMaintain organized records in company software and ensure confidential information is handled appropriately Qualifications2-3 years of office management experienceElectrical contracting, construction or skilled traded experience preferredFamiliarity with construction documents such as contacts, change orders, billing, payroll, permits and job cost records is a plusStrong organizational skills, attention to detail and ability to manager multiple deadlines simultaneouslyProfessional written and verbal communication requiredExperience with Microsoft Office and Quick Books requiredExperience with basic accounting, payroll, or construction management software preferredA dependable, resourceful and trustworthy team player who handles confidential information with discretion. What We OfferFull-Time employmentCompetitive pay based on experienceHealth, dental, vison if applicablePaid vacation and sick leaveA collaborative team environment with opportunities to grow in the construction industry #ZR
Monday - Friday 7am-4pm / up to $60K DOE / Direct Hire ResponsibilitiesManage daily office operations including phones reception, mail, filing, office supplies, and IT or vendor servicesSupport electrical contract projects by organizing proposals, contracts, change orders, job progress, reports, permits, project files and closeout documents and job correspondence.Maintain all employee records, licensing, certifications, safety training, and insurance certificates.Coordinate communication between leadership, project managers, electricians, vendors and customersAssist with preparation and send out job invoices to customers. Oversee account receivables. Provide owner with weekly reports.Track accounts payable, prepare and send out timely payments. Assist with bank deposits.Maintain payroll and insurance documentation. Assist with health insurance renewal.Assist with hiring, including new hire paperwork, uniforms, and system procedures.Schedule office meetings as requested, support company eventsHelp to improve administrative processes re: projects, payroll, billing, and field operation and keep same running smoothlyMaintain organized records in company software and ensure confidential information is handled appropriately Qualifications2-3 years of office management experienceElectrical contracting, construction or skilled traded experience preferredFamiliarity with construction documents such as contacts, change orders, billing, payroll, permits and job cost records is a plusStrong organizational skills, attention to detail and ability to manager multiple deadlines simultaneouslyProfessional written and verbal communication requiredExperience with Microsoft Office and Quick Books requiredExperience with basic accounting, payroll, or construction management software preferredA dependable, resourceful and trustworthy team player who handles confidential information with discretion. What We OfferFull-Time employmentCompetitive pay based on experienceHealth, dental, vison if applicablePaid vacation and sick leaveA collaborative team environment with opportunities to grow in the construction industry #ZR
Meet Your Recruiter
Sonia Moser
Clerical/Professional Staffing Manger
Sonia joined the American StaffCorp team in August 2001, beginning her journey at the Front Office Admin, where she skillfully assisted individuals in their job search. Her dedication and talent led her to become Staffing Manager for the Clerical and Professional Division in 2012. Sonia's passion lies in fostering meaningful relationships with both candidates and clients, ensuring they receive exceptional service from American StaffCorp.
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